Schedule, rooms & the day

How do I add something to the schedule?

1. Open Schedule and press Add to the schedule.
2. Fill in What happens, the kind, the track (or Everyone), Starts and Ends.
3. Choose Where.
4. Save it.

A session with a place shows on participants’ pages straight away. One with no place stays a draft until you add one and press Put it on the schedule.

How do I move or cancel a session?

Change the times, then press Move it. Undo puts them back.

To call it off, press Cancel this session and give a reason. Anyone down for it sees it marked cancelled with your reason. This cannot be undone.

How do I add rooms and put people in them?

1. Open Rooms and press Add a room.
2. Give it a name and, if you like, Seats, Building and Floor.
3. Use Put everyone in a room to fill the rooms.

Print the room sheets gives one sheet per room with everyone on it by name.

How do I show a room screen on a projector?

1. On Rooms, press Set up the room display.
2. Turn on Show the room pages. Add a line for every screen and the Wi-Fi if you like.
3. Save, then press Open beside a room and put that page on its screen.

The screen shows what is on now, what is next, and anything cancelled. It needs no sign-in.

How do I give out passes?

1. Open Passes and press Issue passes.
2. Press Print passes for eight to a page with cut lines.

Everyone can also open their pass from their own page with Open your pass, on their phone.

How do I check people in at the door?

1. Open Check-in on a phone. It opens the scanner.
2. Point the camera at a pass, or type a Pass code or name and press Check in.
3. Press Next for the next person. Undo reverses a mistake.

For someone not on the list, use Add someone, then Add and check in.

How do I track giveaways like T-shirts or meals?

Press Add a giveaway, then Open the desk and scan each pass as you Hand it over. Who has not collected shows who is left.

How do I give a staff member a job?

1. Open Your day.
2. Under Give somebody a job, choose Who, write What needs doing and pick By when.
3. Press Send it. They get it by email too.

To put staff on a room for the whole event, use Who is on each room on Rooms.