Entries with limits that hold
Set a cap per category and the database keeps it, even when two coordinators submit the same fourth entry in the same instant. A withdrawal gives its place back rather than leaving the school one short.
For the people who run the event
The day runs
on its own.
Entries, approvals, passes, check‑in, judging, results and certificates, in one place, for a competition, a conference or a fest with four hundred people and eleven volunteers who have never seen the software before.
BeginA code is emailed to you. There is no password to forget.
One system, from the first entry to the last certificate.
A name is typed once. It carries through approval, a pass, a gate at half past seven, a judge’s sheet, a placing and a certificate with a code on it, and it is the same record the whole way. Nothing is exported to be re-imported, nothing is reconciled the night before, and there is no spreadsheet that is the real one.
The rules live in the database rather than in the screens: a cap holds when two coordinators submit at the same instant, a school cannot see another school, and results stay blocked until every judge has actually submitted. Woven cannot be talked out of them by a browser.
Nobody sees more than they should
A coordinator signs in and sees their own entries and nobody else’s. Guardian consent gates approval, a retention clock runs, and the pass a volunteer reads carries a name, a school and where to be.
Passes people can actually use
A QR and a code printed beneath it, because when the camera will not focus somebody reads it aloud. Eight to a page, grouped by school, so one teacher gets one stack.
Check-in that works when the wifi does not
A hall has one access point, four hundred phones and a metal roof. The scanner answers from a copy of the roster on the device and sends the scan when the signal comes back. If the phones fail there is a paper roster.
Results that can be defended
Placings stay blocked until every assigned judge has submitted, a judge marking their own school is flagged before it matters, and a judge who works on paper is a supported path.
Certificates anybody can check
Generated for a whole category at once, each carrying a code that anyone can verify on this site without an account, years after the day itself.