People & registration

How do I let people sign up themselves?

1. Open Registration form. If there is no form yet, press Build the standard form.
2. To ask more, press Add a question, choose what it is Answered with, and press Add it.
3. Turn on Anyone with the link can enter themselves.
4. Press Publish the form.
5. In Settings, turn on Show the public page and set the event to Open, taking entries.

People then enter from your public page with Enter this event. They need no account.

How do I import people from a spreadsheet?

1. Open Import & export (or press Import participants on Participants).
2. Press Choose a file.
3. Check the review: what each column is, the dates, and the tracks and schools found.
4. Read anything under Worth a look before you import.
5. Press Import N participants.

Why did fewer people import than rows in my file?

Rows that share one email address become one person when the file has no id column.

The review warns you with Two rows share one email address. If they are different people, give them different addresses in the file, or add an id column, and import again.

How do I add one person by hand?

1. Open Participants.
2. Press Add one by hand.
3. Fill in the name, email and anything else asked, then press Add them.

How do people get their own page?

Everyone gets a private page with their pass, schedule, team, hand-ins and certificates. It opens from a link, with no account.

1. Open Participants.
2. To send everyone, press Email everyone their page and then Yes, send.
3. To send one person, press Send their link on their row. It is emailed and copied for you.

People who enter through the form are emailed their page link when they enter.

How do I approve entries?

Turn on Approvals in Settings to check each entry first.

1. Open Approvals.
2. Press Approve, or Reject with a reason. Tick several to approve them together.

How do I remove someone?

1. Open Participants and tick them.
2. Press Remove, then Yes, remove.

Their entries are withdrawn, and their page link and pass stop working.

How do schools work?

With Schools on, people are grouped by the school they come from.

New schools wait under To verify. Press Verify once you know they are real. Add one yourself with Add a school.

A school coordinator is a staff role that sees only their own school’s people. Invite one from Staff.

How do I get my data out?

Under Take the data out, download people as a CSV, plus schools, passes and check-ins when those parts are on.